In previous tips I’ve talked about using space to communicate. Today it’s all about tables and how tables should align with the type of session you are leading.
Where do you see the traditional classroom style arrangement (rows of tables)? This isn’t a trick question….you see that arrangement in classrooms. What occurs in classrooms? Also, not a trick question….education. If your primary goal is to educate your audience, then classroom style works well. This approach sends a signal that the person in the front of the room is in charge. It also minimizes interaction from the audience because people in the front row can only see those next to them and everyone else looks at the backs of heads.
Round tables provide an opportunity to engage with others and feel connected to a small group even if attending a large-scale event. If your presentation involves small group discussion and/or tabletop activities, then round tables is ideal. However, as a presenter, you can lose the audience if they get too absorbed in conversations at the table versus what’s happening in the front of the room.
My favorite table arrangement is the U-shape because it’s where you gain the most interaction with and between the audience. In other words, ideal for facilitation and focus groups. Why this works well is that the audience can see each other (no one is looking at the backs of heads). You, as the facilitator, can also see everyone. In addition, it allows you to walk in the space created by the U which creates a connection to the audience. The biggest limitation for this arrangement is number of participants.
If the ideal table arrangement isn’t an option, acknowledge the limitations and do your best to overcome them with your facilitation style.